Records Systems Supervisor (Police Department)

Records Systems Supervisor (Police Department) with an online application deadline of 06/26/2022.

 

STARTING SALARY RANGE: $63,788.00 - $78,149.00 annually dependent on qualifications. The salary range for this position is $63,788.00 - $92,509.00.

 

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

 

This position is responsible for the supervision of Records Technician, Court Administrator, Customer Service Clerk – Administration, and as assigned. Monitors and manages the department electronic evidence. Assigned as the department FOIA officer. Acts as the department LEADS Coordinator, and the Terminal Agency Coordinator (TAC) per CJIS system policy.

 

To succeed in this role, the ideal candidate will need to effectively communicate to a full range of people and be capable of taking charge of a project, organize time and resources effectively, and complete work with accuracy. We are looking to add a team member who can thrive in a dynamic environment and have the ability to problem solve efficiently. 

 

1.   Supervises and directs the work of assigned staff; determines, provides, and assigns training; acts as hiring manager for vacant positions; conducts annual performance reviews and provides ratings for merit-based compensation system; coaches and counsels assigned staff; implements performance improvement plans and issues formal corrective action. Responds to complaints and formal grievances from assigned staff. 

2.   Knows all Illinois State Police requirements for the Police Department to ensure compliance with their LEADS agreement. Validates records within the state Law Enforcement Agencies Data System (LEADS) computer program.

3.   Responsible for timely submission of crime data and other required information to the Illinois State Police and the FBI.

4.   Processes subpoena for Police Records and sworn officers’ court appearances.

5.   Assigned as the department FOIA Officer; works with other village personnel to comply with requests for records.

6.   Maintains data integrity in various department applications, including ALPR, video storage systems (MAV, BWC), and RTIC.

7.   Acts as the department Archivist. Responsible for records retention and disposal of records in accordance with state laws.

8.   Acts as the primary liaison between the records department and the Real-Time Information Center. 

9.   Performs other duties as assigned.

Attends meetings in the absence of the Records Administrator or acts as designee during normal office hours and after hours as needed.  Attends scheduled meetings. Communicates with IT Technicians or vendors when problems arise with the computer programs.

 

1.   Associate’s Degree in business or related field. Bachelor’s Degree preferred.

2.   Preferred law enforcement records experience.

3.   A minimum of one year of supervisory experience in a related field, coordinating a range of activities undertaken by others that involve directing, monitoring, and evaluating performance of staff.

4.   LEADS certification preferred or ability to obtain within three months from date of hire.

5.   Proficiency with current computer software systems, including email, calendar programs, job specific software, and customer service systems preferred or within the first six months of employment. 

Knowledge of municipal ordinances and Illinois State statues. Knowledge of criminal history beneficial to understand the UCR reporting requirements. Working knowledge of all operations and terminology used in the department. Considerable knowledge of office practices and procedures, and the ability to communicate effectively, both verbally and in writing, in a professional manner using proper language, spelling, grammar and punctuation. Ability to establish and maintain positive working relationships.

 

1.   This position works in a typical office setting.

2.   Ability to cope with numerous interruptions.

3.   Prolonged periods of concentration, proofreading, and extensive computer work.

4.   Must transport 20 pounds or more occasionally.

5.   Ability to use and communicate with a multi-button, multi-function phone system.

6.   Ability to comprehend and apply policies and procedures of the department.

 

The Village of Schaumburg has a competitive benefit package which includes: flexible benefit Section 125 plan including health, dental, vision, and life insurance as well as medical and dependent care flexible spending accounts, a retirement plan through the Illinois Municipal Retirement Fund, paid holidays, paid vacation, sick leave, tuition reimbursement, and more.

 

Candidate screening process may consist of an application review, skills testing, employability assessment, interviews, reference checks, and other job-related testing or verifications. Chosen candidates will be subject to a background and criminal history investigation, and qualifying pre-employment medical examination and drug screen.